Case study: 890 Scheduled demo calls in 12 months

And that's not all, +1375.70% Increase in organic traffic after 12 months and constant flow of bookings (scheduled calls) from paid ads and cold emailing campaigns to keep their pipeline full.

Saif Abbas

15 Jun 2024


min read

Client Overview

  • Industry: SaaS

  • Products/Services: Design subscription

  • Target Audience: B2B/B2C

Disclaimer: This project started in January 2022 and still ongoing (most of our clients been with us for years).

Results summary

  • 1375.70% increase in organic traffic during the first year of engagement

  • 890 scheduled calls in 12 months using mixed tactics

  • 90% of all prime keywords pushed to top 3 ranks in 3 countries (Malaysia, Singapore, Australia).

  • No show reduced by 95%

  • 50% of marketing and sales tasks automated


Primary Goals: Constant flow of bookings (scheduled calls) from omni-channel marketing.

Secondary Goals:

  1. Achieve page 1 ranking for all primary keywords in 3 markets.

  2. Reduce no-shows to less than 5%.

  3. Automate 60% of the marketing and sales tasks.

Strategy and Implementation

A new SaaS startup from Malaysia asked us for help to grow quickly. The founders were mostly focused on meeting a market need, so they didn't pay much attention to marketing and sales. Even though they had spent a lot of time on it, not many people knew about their business, and most of their sales were from referrals.

Our strategy was straightforward yet effective:

  1. Initiate organic growth within 3 months using content and links.

  2. Achieve top 3 ranks for all main keywords related to design outsourcing in their primary location, Malaysia.

  3. Establish a system for cold email campaigns to boost ROI.

  4. Automate tasks where possible, such as nurturing campaigns, lead scoring, reducing no-shows, managing reputation, scheduling appointments, and sales pipeline.

  5. Regularly run paid ad campaigns with a focus on social media.

  6. Simplify the website, keeping one conversion point (schedule a demo) and internally linking pages to that point.

This diverse marketing plan ensured the client consistently received booking calls.

SEO Strategy

The client's initial website was well-built with effective sales messages.

We conducted an audit to evaluate its technical SEO health and found issues with page speed, mobile user experience, and missing pages and schema maps.

These were scheduled to be fixed within three weeks.

Afterward, our focus shifted to maintaining high-quality content and links as well as regular site performance monitoring.

Content Strategy

The only path to growth is through content. Without publishing quality content, none of our achievements would be possible.

We set a simple goal of producing four blog posts a month, at the highest possible quality, addressing specific inquiries or trends, and keeping them localized.

Since the client is based in Malaysia with future plans to expand into countries close to the base time zone, we know that localization will give us an edge in ranking.

We picked topics that aligned with the trend and matched search inquiries. Once we identified all the keywords we wanted to target, we mapped the content and planned a six-month calendar.

Website Revamp and UX/UI Improvements

The website's condition was good when we started, but it needed minor tweaking.

  1. There were multiple conversion points that distracted users from performing the desired action. We fixed this by keeping only one conversion point (schedule a demo).

  2. We added a smart exit-intent pop-up that matches the intent of the page (if it's a service page, the pop-up will be 'schedule demo', if it's a blog content, it's an offer to download or subscribe).

  3. A blog was absent. We added a blog designed to engage and route traffic to the conversion point.

  4. The data tracking and collection of user behavior was a mess. We unified all data points into a cleaner GA report.

Technical SEO

The client's website has only a few pages, so technical SEO is only an issue with larger sites. We identified a few issues that were easy to fix within two to three weeks and acted quickly to resolve them.

Link Building

Through my decade of experience in SEO, I have not encountered a single project that achieved good results without link building.

We have tested this many times. If we delay link acquisition campaigns, the results are either very slow or not competitive enough to rank.

Unless we target easy, non-competitive keywords, which simply do not generate leads.

For this client, we started link building from day one.

First, we acquired every directory link that was relevant and from Southeast Asia.

Then, we moved on to authority links to power the domain page, where we targeted high domain authority links. This lasted for a few months.

After that, we moved to building targeted links (for the blog and inner pages).

All of this while maintaining healthy internal links across the pages whenever we created new content.

We always prioritize transparency when reporting on link acquisition campaigns, and our reports look like this:

(Screenshot - link trackers)

The tactics we used to acquire these links are a mix of outreach, ABC links, and guest posts on sites we have previously worked with that have good metrics.

Our link target is 5-7 per month (due to limited resources), but it still worked fine.


Localization was simple. We first conducted thorough research to understand how the audience used search to find relevant information, and then personalized the content for them.

We had 3 targets:

  1. Malaysia

  2. Singapore

  3. Australia

Leads Management

When we started, lead management was not on the radar; we didn't even have leads yet to worry about.

This issue arose when we started having too many leads for one salesperson to handle (it was the co-founder dealing with that).

The influx of leads (scheduled demo calls) put tremendous pressure on the co-founder's time. Handling 8-14 meetings a day was not on their agenda.

To address this, we knew we needed a system in place.

We used Calendly automation to reduce no-shows, as that was an issue taking precious time from the founders.

After that, we set up ActiveCampaign for them to:

  1. Nurture leads

  2. Send newsletters

There are millions of things to do when it comes to automation, but only a few matter.

If you're interested in learning more about how we do automation, we built a customized all-in-one platform based on the GHL platform that we tailored to our clients as part of our system access solution.

You can learn more about it here.

All our clients get access to this as part of the package, and for those who can afford it, we customize a system based on their stacks (ActiveCampaign, Keep, or Hubspot).


From the SEO strategy only

Organic Sessions

  • 2020: 979 (Incify started in Q3 2020). The site was one year old.

  • 2021: 37,444 (3724.72% increase)

  • 2022: 74,561 (99.13% increase)

  • 2023: 95,307 (27.82% increase)

Organic Users

  • 2020: 251

  • 2021: 3,704 (1375.70% increase)

  • 2022: 12,341 (233.18% increase)

  • 2023: 15,422 (24.97% increase)

Based on the latest data (July 2023 to June 2024), We secured 890 booking calls for them in 12 months through multi-channel marketing. Of these, 30% came from organic search, 50% from paid ads, and 29.18% from cold emailing campaigns.

We constantly launched performance campaigns using targeted funnels and smart ads, we tried everything over the past years, the channel with the highest ROAS is meta platforms.

Conclusion and Insights


  • 1375.70% increase in organic users in first year

  • 890 booked calls in 12 months (30% organic, 50% paid, 20% cold email)

  • 90% of prime keywords in top 3 ranks in target countries

  • No-shows reduced by 95%

  • 50% of marketing and sales tasks automated

Lessons Learned: Mix of SEO, content, website optimization, link building, localization, and automation drove significant growth in traffic and booked calls for SaaS client. Continued focus on these strategies planned for future growth.

Ready to Scale? Let's Make It Happen.

We partner with you to skyrocket your growth. Share your goals, and we'll craft the path to get you there.

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Ready to Scale? Let's Make It Happen.

We partner with you to skyrocket your growth. Share your goals, and we'll craft the path to get you there.

Book a Call

Ready to Scale? Let's Make It Happen.

We partner with you to skyrocket your growth. Share your goals, and we'll craft the path to get you there.

Book a Call

Incify Pte Ltd, © 2024. All Rights Reserved.

Incify Pte Ltd, © 2024. All Rights Reserved.

Incify Pte Ltd, © 2024. All Rights Reserved.